1. Using Encrypted Devices
When patients get access to their medical portals, they should make sure that their devices or systems are encrypted. They should be informed in advance that if their systems are not encrypted then they are putting their own data at risk by using their unencrypted devices. Also, portals which are offering such access to patients should also be encrypted in order to assure the data security.
2. Email Encryption
Sending information through emails is also another way of giving access to data between hospitals and patients. So there comes another degree of encryption in emails which must be followed in order to keep the data secure. Also, safely transmitting patient data information can be done through different types of emails. For instance, patients and hospitals need HTTPS encryption while making web-based emails while a patient who is receiving emails should have PGP encryption or Symantec Digital IDs. This will encrypt the emails coming and going from both sides making the process totally safe while transmitting information.
3. Educating Staff Members and Patients
Well this step is also very important to educate the relevant staff members about their limits to using and accessing patients’ data and also about difference between cloud systems like PACS vs DICOM. Employees should be properly trained on what they are allowed to share and where they can violate HIPAA rules and regulations. Same goes for patients when given an access to their medical portals should be properly educated about their actions which should not violate any rule made for those portals.
4. Use Encrypted Portable Devices
Another good trap is using portable devices which are the major reason of transferring viruses or hack the information easily. So whenever you are sharing data through any portable device, make sure that those devices are properly encrypted. This should be the responsibility of hospital to provide encrypted devices to all employees who might be holding the patient data which may include their laptops, smartphone, tablets and USB drives. Also, hospital management should clearly mention that anyone found with unencrypted personal device inside hospital premises may be charged a heavy penalty.
5. Use Cloud Services
Generally, HIPAA regulations have their own set of rules for privacy when it comes to transmitting information between offices and patients. This makes them quite easily relying for communication on Cloud services for emails and faxes mostly. It is because cloud services always stand out of the crowd by having their own firewall and encryption procedures. This limits the data to stay between defined boundaries without any fear of attack using their unique VPN code sent to both the parties. So, you need to search ‘DICOM viewer free’ to settle for the medical cloud service that is best for you.
6. Use Biometric Identification System
It is the most advanced technology for safest transmission of information when people are identified biometrically instead of coding different passwords. It gives almost no room for corruption and even people can be identified easily in case any mishap happens. Also, it is of great help in preventing any medication error or improve response rate to emergencies. It also greatly helps in expediting the health information exchange services.